Automation for property management.
Damage reports, owner enquiries, contractor orders and meetings: we automate the recurring workflows in your property management, so your team stays reachable without drowning in the inbox.
Where time is lost in day-to-day work.
Most businesses know exactly which tasks are a nuisance. What is missing is the time to solve them differently. That is exactly where we come in: with workflows that run in the background and noticeably relieve your team.
- Damage reports arrive by e-mail, phone and note, and first have to be sorted.
- Owners and tenants keep asking for the current status.
- Commissioning contractors, chasing them and matching invoices takes a lot of time.
- Owners’ meetings mean invitations, documents and minutes every year.
- Important knowledge sits in the heads of individual employees.
Typical workflows for property management
Examples from practice. Which of them pay off first for you, we clarify in the free check.
- Form
- n8n
- Case
Damage report via form
Tenants report damage through a simple form with a photo. The workflow assigns the property and unit, creates a case and confirms receipt.
- Case
- Order
- Reminder
Commission contractors and follow up
The case becomes an order to the right contractor. If there is no reply, a reminder is sent. The invoice is later matched to the case.
- Inbox
- AI
- Approval
Pre-sort and answer enquiries
Incoming e-mails are sorted by property, topic and urgency. For standard questions the AI writes a draft; a person checks and sends it.
- Case
- n8n
Status updates to owners and tenants
When the status of a case changes, everyone involved automatically receives a short message. This saves follow-up questions.
- List
- n8n
- Dispatch
Prepare the owners’ meeting
Invitations, agenda and documents go out to all owners on time, and replies and proxies are collected.
- Inbox
- AI
- Approval
Match incoming invoices
Invoices from the inbox are recognised, matched to the property and submitted for approval.
We work with your systems.
We work with your inbox, forms, calendars and your property management software, as long as it offers an interface or a data export. You do not need to switch software for this.
The technical foundation is usually n8n on servers in Germany. This keeps your data under control, and there are no per-execution fees.
Matching workflows from the library
- Inbox
- AI
- Rules
- Team
Sort service enquiries automatically
Every email reaches the right team, urgent ones first.
- Inbox
- Knowledge base
- AI
- Human
AI reply drafts for customer enquiries
The reply is already written; you just review it.
- Inbox
- n8n
- Storage
- Accounting
File receipts automatically from your inbox
Incoming invoices reach accounting without any searching.
- Phone
- n8n
- Storage
Reports from your phone straight to PDF
Fill in a handover or service report on site, filed when you’re done.
Matching guides
Never lose an enquiry again: connect website, mailbox and CRM
Why enquiries get left lying around, and how an end-to-end workflow reliably brings every enquiry into the CRM.
ReadGuide · 7 minE-invoice: what companies can automate now
The deadlines of the e-invoice obligation, and how receiving, checking and sending run automatically.
ReadFAQ
Does this work with our property management software?
In many cases yes, via an interface or a regular data export. We check this in the initial call. Many workflows, for example around the inbox and forms, also work independently of it.
How secure is the data of owners and tenants?
The workflows run on servers in Germany, with a data processing agreement and documented data flows. The AI receives only the data needed for the respective step.
Where should property management companies start?
With the damage report via form. It relieves the phone and inbox immediately and is quick to set up.
Automation for other industries
Manufacturing & engineering
Service, spare parts, trade fair contacts, maintenance and documentation.
Tax firms
Receipts, documents, client enquiries and deadlines.
Car dealerships
Leads from vehicle marketplaces, test drives, workshop and reviews.
Trades businesses
Enquiries, quotes, reports from the phone and invoices.
Public administration & education
Citizen enquiries, applications, committee support and e-invoice.
