Receipts from your inbox straight into Lexware Office.
Incoming invoices land directly in Lexware Office, from one inbox or several. Lexware Office reads them; all you do is assign them.
- n8n
- Outlook
- Gmail
- Lexware Office
- Inboxinvoice arrives
- n8nchecks and names the attachment
- Lexware Officereceipt uploaded
- Lexware Officereads amount and supplier
Forwarding every invoice by hand
Lexware Office is good at reading receipts, but only once they are there. Until then, attachments are downloaded, renamed and uploaded, often by several people from several inboxes. Things get lost quickly that way.
n8n watches the specified inboxes or folders, for example invoices@.
Attachments are checked: invoice, e-invoice or something else such as terms or advertising?
Invoices are uploaded to Lexware Office as receipts via the API.
Lexware Office recognises amount, date and supplier. You only assign and book.
The email is marked as done; unclear cases go into a review folder.
What goes where
Supported are the file formats Lexware Office accepts, i.e. PDF and images. E-invoices are passed on in their original form.
| Email inbox | Lexware Office |
|---|---|
| PDF invoice attached | Receipt in Lexware Office |
| Photo or scan (JPG, PNG) | Receipt in Lexware Office |
| E-invoice (ZUGFeRD) | Receipt in Lexware Office |
| Terms, advertising, delivery notes | stay in the inbox |
| Unclear cases | “Please check” folder |
| Email inbox | Lexware Office |
|---|---|
| marked “transferred” |
What matters
An integration is only finished when the special cases work too. These are the typical pitfalls, and this is how we solve them.
- Only real invoicesA check separates invoices from terms, delivery notes and advertising before anything is uploaded.
- Nothing twiceEach attachment is transferred only once, even if the invoice was forwarded several times.
- Several inboxesPurchasing, management and invoices@ can be connected at the same time.
- Secure accessThe Lexware Office access key is stored encrypted on the server, not in a spreadsheet or an email.
FAQ
Doesn’t Lexware Office already read receipts itself?
Yes, and we make use of that. The workflow makes sure the receipts actually arrive, without anyone forwarding or uploading attachments.
Which plan do I need?
The Lexware Office API is available from the XL plan.
Does this work with Outlook and Gmail?
Yes, with Microsoft 365, Outlook, Gmail and most other mailboxes.
And if I use DATEV?
Then the receipts go straight to DATEV Unternehmen online. We show how on the page Receipts straight into DATEV.
You can take care of these too
- Inbox
- n8n
- Storage
- Accounting
File receipts automatically from your inbox
Incoming invoices reach accounting without any searching.
- Pipedrive
- n8n
- Accounting
Invoice as soon as the order is won
Deal won, invoice created, accounting informed.
- Schedule
- Accounting
- n8n
Friendly payment reminder, automatically
Open invoices are chased before it gets awkward.
More in Accounting
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Deal won, draft invoice ready in Lexware Office.
PipedrivesevDeskConnect Pipedrive with sevDesk
Deal won, invoice created in sevDesk, also as an e-invoice.
Outlook or GmailDATEV Unternehmen onlineReceipts from your inbox straight into DATEV
Invoices from Outlook or Gmail land in DATEV on their own.
Lexware Office is a trademark of Haufe-Lexware GmbH & Co. KG, Outlook is a trademark of Microsoft Corporation and Gmail is a trademark of Google LLC. Lumen/21 is an independent service provider and has no business relationship with the manufacturers. The time stated is a typical guideline.
